Changelog

The Program Download for your event is now editable, so admins can choose what is shown when a program is downloaded.

Admins can now:

• Choose the download layout, whether it's landscape or horizontal
  
  

• Select what session information you want to show, e.g. Chairs, Tracks, Locations, Sessions, Presentation Type etc
  
  

• Choose whether you want to include direct links to sessions
  
  

• Choose what session content is visible, e.g. Submissions, Symposia, Authors, Presenters, etc
  
  

• Share a link online for viewers to see the live Program

Admins can download selected, individual abstracts from the Submission Table.

This brand-new feature now allows you to check in your attendees at your event using the Oxford Abstract software.

Simply add your Check-In assistants to the system, and on the day of your event, they can use a phone or tablet to scan the QR code on your attendees' tickets to check them in.

Admins will also be able to track arrivals in real time on the admin table.

For more information and to find out how to use this simple but powerful feature, please take a look at our Knowledge Base article.

Our Abstract Books have been upgraded and are now completely customisable.

Admins now have greater control over what they can include in their abstract book.

There are templates available for admins to use when designing their books, as well as the ability to edit the page setup, header, and footer, add your branding colours, and much more.

Take a look at our YouTube video for a step-by-step guide on creating your abstract book.

Certificate emails can now be edited by admins.

If you use our Event Website Builder, you can now extend your event website beyond its initial one-year publishing period.

Choose to keep your website live for an additional 3 months, 6 months or 12 months.

You can also decide whether you'd like to continue editing your website or switch it to read-only mode, allowing visitors to view the site while preventing any further changes.

Introducing our new Bulk Program Upload feature.

With Bulk Program Upload, you can:

• Upload large programs in just a few simple steps using our template.

• Edit, expand and re-upload your program whenever you need to.

• Identify scheduling conflicts before publishing, making planning quicker and easier.

We've updated the Reviewer Management interface to make it more intuitive and easier to use.

The registration form now allows attendees to edit their responses after submission.

For example, if they need to alter a dietary requirement.

Admins will be notified of these changes via email.

The automatic email sent to reviewers after they submit their Reviewer Recruitment form can now be edited by admins.

We've updated the event email verification process with a refreshed navigation and clearer guidance to help you verify your event email address more easily.

When attendees purchase tickets to your event through our delegate registration, admins can now ask for their address.

To add the address field to your form, go to your delegate registration form and click on Add Question and then select Address from the drop-down.

A pop-up screen will appear to the right for you to edit (if you wish to) and save to your form.

We have updated the Speaker Management form to include invited speakers' job titles. we've also enabled the function for attendees to click on an invited speaker on the program and view all corresponding information about the invited speaker, including:

• Speaker Bio

• What session/s they're presenting or speaking at

• Any other related content
  
  

Speaker Management - Bulk Upload Invited Speakers

Admins can now choose whether they'd like to upload speakers to the system in bulk or manually.

Speaker Management - Updated Columns on the Table

Columns on the Speaker Management table now include "Last Emailed", which includes the time and date communication was sent.

There is also an Admin Note section for each invited speaker.

The navigation for Delegate Registration has been updated to obtain key information more easily.

We have made the following improvements to the Delegate Registration Form:

• Questions can now be duplicated

• The 'type' of question can be changed either when creating a question or once it has been created

• Limits can now be set on the number of selectable options

• A specific email address question can be added

• You can bulk add question options for radio/checkbox questions

We have improved the event setup flow.

Admins can either create a new event or, if they've used Oxford Abstracts previously, admins can now copy their existing event.

You can now collect and manage invited speakers separately from the standard submission flow.

• Create a customisable speaker form to gather speaker details and information about their talks.

• Speakers can submit via a shareable link, or organisers can add and edit them directly in the system.

Speakers and their talks can then be attached to programme sessions, and in the programme view, attendees can see speaker profiles, talk details, and any uploaded documents.

Take a look at our Knowledge Base article for step-by-step instructions on how to use Speaker Management.

We've introduced a redesigned session overlay to make exploring your programme faster and more intuitive.

When a session is selected, a panel now slides out on the right-hand side of the screen, displaying key session details. Attendees can easily view abstracts, speaker information, and more within the panel without leaving the programme.

Because everything opens within the overlay, attendees never lose their place—simply click the "X" to return to where you left off.

The event invoice design has been refreshed with a cleaner, more modern look to enhance clarity and overall visual appeal.

Admins can also now preview the invoice in real time while editing it.

The client dashboard has been transformed with a sleek new design that delivers a more intuitive and user-friendly experience.

Find out where your submitters see your call for abstracts with our latest release. Find out how to set up your submission analytics in the following Knowledge Base article.

• Cvent — Export conference sessions from Oxford Abstracts into Cvent software.

• IDLoom — Import registration data from IDLoom into Oxford Abstracts and see which submitters and authors have registered.

• Eventsair — Export registration information from Eventsair and upload into Oxford Abstracts, so you can see which submitters and authors have registered.

• Swapcard — Export program sessions from Oxford Abstracts and import into Swapcard.

• Conference Compass — Export session information from Oxford Abstracts and upload into Conference Compass.

Admins can now resend selected receipts and invoices directly from the registration table.

Admins can now convert DOCs and PDFs via a DOCx converter.

Create your own website for your conference that's fully integrated with your Oxford Abstracts event. Discover how to create your website via our Knowledge Base article.

Oxford Abstracts has updated all Admin dashboards with a new graphical display of submission data. Registration and conference data is also now available on the dashboard, with links to issues and useful information.

Admins can now set a deadline date to automatically close all forms.

The admin dashboard has been upgraded to a new look and feel, making it slicker and easier to use. For more information, take a look at our Knowledge Base article for instructions on using the new dashboard.

There have been improvements to Oxford Abstracts Virtual Conference platform with regard to accessibility, including the registration and authentication working towards WCAG 2.2 AA.

New designs, fonts and styling have been added to certificates.

Admins can now create a Reviewer Recruitment Form for prospective reviewers to complete.

The form collects key details, including reviewer information and reviewer categories. These are automatically tracked within the Reviewers table, making it easy to review applications and accept or reject reviewers as needed.

For step-by-step guidance on creating a Reviewer Recruitment Form, please refer to our dedicated Knowledge Base article.

Admins can now upgrade their package through their Oxford Abstracts account without contacting us.

Admins can now cancel unpaid add-ons on delegate registration.

Comments on Posters and Submissions are now on by default.

Admins can now add and remove columns on the delegate registration table, and freeze the left-hand column so it stays visible while scrolling across the table.