For the full list of videos - take a look at our YouTube channel.
How long does it take to set up my software?
Once we've enabled your Oxford Abstracts research conference software, it doesnt take long to set your event up so you can begin collecting abstracts.
What are the limits to the number of abstract submissions, reviewers and administrators?
Alice answers one of our most frequently asked questions - is there a limit to the number of submissions, administrators, reviewers and committee members in the Oxford Abstracts packages
Creating and paying for a new event
In most cases, client /account admins can create, set up and pay for a new event, without needing to contact Oxford Abstracts. This video shows you how to do this.
Geoff gives an overview of the Oxford Abstracts software, and how you can manage your abstract submission process, from collection through to decisions, along with the publishing of abstract books.
Standard and Professional Conference: The Conference Program
Geoff shows how the Program Builder works. It's perfect for hybrid, live and virtual conferences. and is available iin the Standard and Professional Packages
Standard and Professional Conference: Delegate Registration
Conor takes you on a tour of Oxford Abstracts Delegate Registration module - available with the Standard and Professional Conference Packages.
Professional Conference: The Poster Gallery
Find out how to optimise your poster submissions by displaying them in the poster gallery, a feature available in the Professional Conference platform.
Professional Conference: The Exhibitor Space
Showcase your exhibitors in the brand new feature The Exhibitor Space
Professional Conference: Networking feature
Conor takes you on a tour of the Networking feature - available in the Oxford Abstracts Professional Conference Package
Professional Conference: Controlling Access
There are several access options that will allow you to choose who can view program content. This feature is only available in the Professional Conference package.
The Symposia bolt-on explained
A brief overview of the Oxford AbstractsSymposium bolt-on, for academic and research conferences - for when you want submitters to be able to group abstracts together - for panels, workshops, sessions and roundtables.
The Multi-stage bolt-on explained
If you're trying to keep control of a multi-stage abstract submission or review process, take a look at our Multi-stage bolt-on. We provide a range of workflow tools with user-friendly interfaces for simple and intuitive multiple stage abstract management for your live or virtual conference. Geoff delves into the tools and features of this very useful bolt-on.
Setting up and adding the key event details
Clicking the Event details option in the menu on the event dashboard allows you to add/view/edit key information relating to the event, including title, venue, date(s), logo, email address, phone number etc.
The options for collecting abstracts - PDF or via forms?
There are two ways of collecting abstracts - through the default abstract question on the submission form, or by requesting a file upload. Alice explains the pros and cons of each option.
Designing the submission form
Learn how to design the submission form so you can collect the information and data you need.
Opening, closing and limiting submissions
As well as opening and closing submissions, you can also allow for other scenaros - eg. new submissions only, late-breaking, or only those with complete submissions to do a rework.
Assigning and unassigning a submission to a reviewer
Assigning submissions to a reviewer(s) is a simple process. Before you can assign reviewers, you will need to add them to the system.
How do I edit a user's submission?
You may find you are required to edit a user's submission. It's a straightforward process and any updates will be recorded in the 'last updated by' column in the submission tables.
Professional Conference: How to set up the chat feature
This feature allows attendees to message each other, and engage in group and event-wide chat.
Setting up how your program is displayed
This article shows you how to set up how some features are displayed and formatted, eg. column headers, dates, time display, menu etc.
How to assign program codes
When submissions are displayed in the program, the default is to include the submission ID but you can assign program codes within the program builder, if you require.
Making a submission
After clicking the link you have been supplied by your conference organiser - usually in an email or via the event website - you can begin to make a submission.